Due to the community-based model of clinical education used by the Florida State University College of Medicine, preference is given to online resources that can be accessed by medical students and clinical faculty located at both the Tallahassee main campus and at the regional campuses. We do not accept print books as donations except in special circumstances. All donation inquiries can be directed to Martin Wood. For more information:
The primary mission of the Maguire Medical Library is to support the research, education and information needs of faculty, students and staff of the Florida State University College of Medicine. According to the Liaison Committee on Medical Education (LCME), the medical school must have:
…a well-maintained and catalogued library, sufficient in size and breadth to support the educational programs offered by the institution. The library should receive the leading biomedical and clinical periodicals, the current numbers of which should be readily accessible. The library and any other learning resources should be equipped to allow students to learn new methods of retrieving and managing information, as well as to use self-instructional materials. A professional library staff should supervise the library and provide instruction in its use.
The MML collection was developed beginning in 2001 as the first U.S. allopathic medical school library created in over 20 years. According to the Florida Statute creating the FSU College of Medicine, Section 11 on Technology, requires that the College of Medicine shall:
…build on the considerable infrastructure that already supports the many technology resources of the Florida State University and shall expand the infrastructure to conduct an effective medical education program, including connectivity between the main campus, community-based training locations, and rural clinic locations. Additional technology programs shall include extensive professional development opportunities for faculty; an on-line library of academic and medical resources for students, faculty, and community preceptors…
MML collection development activities focus on meeting the standards for libraries set out by the LCME while also achieving the requirement of Florida Statute XlV111, Chapter 1004.42. Because the majority of the clerkship faculty and students are not located in Tallahassee, reliance on electronic library information to support objectives of the 3rd and 4th year curriculum is required. Regardless of location, either at a Regional Medical Campus or at another site designated by the College in rural or other underserved areas, all students and faculty require equal access to the information resources of the College. This requirement is already accomplished for electronic resources because the technology infrastructure has been put into place to “conduct an effective medical education program, including connectivity between the main campus, community-based training locations, and rural clinic locations.”
As part of the State University Library (SUL) consortium, the MML cooperated in the provision and management of a statewide shared electronic collection in support of the universities’ academic programs. On July 1, 2012 the Florida Virtual Campus (FLVC) was formed to oversee the centralized purchasing of a shared college and university libraries collections. Florida Academic Library Services Cooperative (FALSC) was established and took over purchasing in July 2015. Additionally, the FSU Libraries participate in consortial purchases with those college and university libraries interested in acquiring particular resources.
The following are the collection development steps taken as the library began operation:
As the collection evolved and specific needs were identified during 2004 and 2005, collection development activities included the following steps:
These nine years saw a significant change in the MML collection. The following collection development activities occurred:
In 2000, when the library was created, 4458 monographic titles were purchased for the library. These titles were published from 1995-2001. From 2002-2006, roughly 150 books were purchased each year to supplement or update the core reference, review, required textbook or recommended textbook collections. In 2004, based on approval by both subcommittees of the curriculum committee, it was decided not to collect review books. The print book collection with the possible exception of the ready reference and required textbook reserve section was not used; circulation statistics for external use indicated that on average 2 print books are checked out daily. In 2015, the library elected to no longer purchase print books for year 1 and year 2 students and weeded a substantial part of its physical textbook collection. Review books were re-introduced to the collection due to an increase in focus by the NBME and residency programs on the Step 1 exam, and in conjunction with the rollout of redesigned curriculum. Our goal for 2016 on is to continue to develop our digital format collection so that we continue the transition into a 100% electronic library.
The COM MML is unique in that one of its primary goals is to be 100% electronic due to the distributed nature of the student body and faculty. All medical students are provided with laptops, as well as access to the proxy server that delivers all MML e-resources 24 hours per day, 7 days per week, to students and faculty wherever he/she is located. The FSU main campus is wireless, making the library e-resources readily available to students and faculty from offices, student learning communities, labs and classrooms. This policy denotes the criteria for selection and de-selection of but is not limited to the following: journals, textbooks, databases and apps.
It is recognized that the College of Medicine is organized into five departments: biomedical sciences, behavioral sciences and social medicine, clinical sciences, geriatrics, and family medicine and rural health. The MML supports each department by identifying the educational and research needs of each department. This is accomplished in the following ways:
9. Open Access Resources.
The MML defines de-selection, also known as weeding or withdrawals, as the removal/withdrawal of any material from its collection. As the collection becomes increasingly electronic, de-selection decisions will be made on cost, access, and usage considerations.
Items are assessed to determine if their scope and content are still relevant to the community, the quality is evaluated, timeliness is assessed, usage, format, and condition of item are evaluated. When appropriate, faculty opinions will be solicited.
De-selection criteria includes the following:
MML is a digital library with extremely limited space for print and other physical items. Because of this, we are no longer accepting most print donations and reserve the right to decline donations outright. If books are accepted, we reserve the right to then donate and/or sell the books to external organizations. We may also direct donors to other libraries, including FSU libraries or the public library. Donors should be directed to the Public Services Librarian to help evaluate their donation.
Guidelines for Accepting Donations
The library prioritizes books that meet the following criteria; however, we may decline donations at any time. Books that do not meet this criteria may be accepted and then re-donated, sold, or discarded.
As noted throughout this document, the MML has evolved gradually since its creation in 2000 from a library heavily reliant on print to one that can stand alone as a 24/7 online library. Print books were purchased for student learning communities and for RMC’s during our early years as the online collection was acquired and integrated into the curriculum by faculty leaders. Throughout this time, education directors, course directors, campus deans and administrators have been consulted and have been partners with the library director in identifying library resources that support the curriculum. The Library Director has made steady headway in acquiring site license access to a continually growing and highly relevant library collection. This collection is accessible 24/7 from any location in the world using a highly reliable proxy server. If a student prefers a print copy of a book for any reason, it is the student’s responsibility to acquire a copy. If a specific book is out of print or cannot be located from bookstores or online websites for purchase, the library will attempt to borrow the book from another library. Otherwise, the student must acquire the book for his/her own personal use.
Exceptions will be considered by librarians and if there is a special circumstance that requires a print copy of a resource, the library will make every effort to acquire the resource.
IV. Policy Review:
This policy will be reviewed and revised as needed in order to address changes and reflect current practices in the continually evolving electronic information environment.
Adapted from the listed universities policies on collection development:
 Barbara S. Shearer and Susan P. Nagy, “Developing an academic medical library core journal collection in the (almost) post-print era: the Florida State University College of Medicine Medical Library experience,” Journal of the Medical Library Association 91(3) (2003): 292-302.